Microsoft SharePoint: A Beginner’s Guide

What is Microsoft SharePoint?

Microsoft SharePoint is a web-based tool that lets your company organize and store various types of content in one central location. This includes documents, spreadsheets, presentations, and other files. With SharePoint, you can easily share files with coworkers or clients and work on them together at the same time. You can also use SharePoint to manage projects and keep up with team members’ progress along the way.

SharePoint can be used to create and share documents, blogs and websites. Users access SharePoint through a web interface or a desktop application called OneDrive for Business. Documents are stored in document libraries, which can be organized by hierarchy or metadata.

Benefits of Microsoft SharePoint

Below are some of the benefits of using Microsoft SharePoint;

1. Reduce costs.
SharePoint provides a single platform that improves collaboration and document management, decreasing the redundant tools many organizations use to manage these processes.

2. Enhance employee productivity.
By giving team members a single place to access and share information, they can spend less time searching for content and more time using it to drive results.

3. Improve collaboration.
Whether your team is located in a single office or scattered across the globe, SharePoint makes it easy to work together on documents and other types of content.

4. Empower employees.
Create individualized portals that give employees the information they need to do their jobs faster and better at their fingertips from any device, wherever they are.

5. Streamline business processes.
Improve efficiency with automated workflows for everything from content approval and document review to IT service requests and expense reporting.

SharePoint helps organizations share and collaborate with colleagues, partners, and customers. You can sync files to your computer for offline access and edit office documents right in the app.

6. For individuals
SharePoint makes it easy to discover relevant content; connect people to experts; enable conversations on documents; manage tasks; collaborate on projects; find corporate resources; find people through enterprise search; follow sites that are important to you; manage personal information in your profile; discover trends through social computing features like micro-blogging, feeds and sharing

Features of Microsoft SharePoint

There are hundreds of features in Microsoft SharePoint that make it a very popular choice for building intranets and private websites.

Below are some of its features;

1. Customizable Lists and Libraries:
SharePoint lists are similar to Excel spreadsheets that allow you to store data related to your organization and display them on your website. You can also create custom columns for lists which will help you categorize data for better management.

2. Web-based collaboration
The platform allows team members to work together in real-time and edit documents without emailing them back and forth. This is particularly useful when several people contribute to the same document or when multiple versions exist.

3. Searchable interface
Navigating important documents can be difficult if you don’t know where they are stored on your network. With Microsoft Sharepoint, you can use the built-in search feature to find the documents you need quickly and easily, even if you don’t know where they are stored in the system.

4. Document management
Microsoft SharePoint provides a central repository for all of your organization’s documents, which can greatly improve productivity by eliminating duplicate efforts and making it easy for employees to access business content from anywhere at any time.

5. Team Sites:
Similar to a portal or intranet site, SharePoint team sites are designed to help teams work together and share information. They are similar to document libraries but include additional functionality like task lists, wikis, and blogs which facilitate collaboration.

Conclusion

Microsoft SharePoint has many great benefits and features. SharePoint is a business collaboration that is easy and very useful in achieving the professional goal of enterprises with its different web services such as social networking, document management, web content management, and web analytics.

You can also read about; 13 Benefits and Features of Microsoft OneNote

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