16 Benefits and Features of Microsoft PowerPoint

Microsoft PowerPoint is a presentation software tool that is used by numerous professionals, businesses and organizations. PowerPoint offers added flexibility to users in editing their presentations and also offers impressive capabilities in the management of slides.

5 Benefits of Using Microsoft PowerPoint

Below are the benefits of using Microsoft PowerPoint;

Present your ideas and concepts in a professionally designed presentation
In PowerPoint, you can easily add photos, sound effects, animation, charts, and graphs to make your presentation more attractive. When you create a presentation in PowerPoint, you are not just giving a nice look to your content but also adding a professional touch to it.

Microsoft PowerPoint helps make your ideas more memorable
It is believed that people remember about 10% of what they hear and 20% of what they see. With the help of graphics and animations in PowerPoint, you can make your presentation more appealing and visually engaging. You can also use images and visual elements to give a brief overview of any topic or concept.

Simple and easy to use
You do not need special training in order to make a presentation. The user interface is intuitive, and once you get the hang of it, you should be able to work your way around fairly easily.

Create Attractive Slide Shows
The main benefit of using Microsoft PowerPoint is that it makes it simple to create attractive slideshows. You don’t need any graphic design or programming ability to create slideshows with this software.
Share Your Slideshow Online

Another benefit of using Microsoft PowerPoint is that it is easy to share your slideshow online. If you have a Google Drive account, you can upload your slideshow there and share it with others by sending them the link.

11 Features Microsoft PowerPoint

Microsoft PowerPoint is a presentation software tool that is used by numerous professionals, businesses and organizations. PowerPoint offers added flexibility to users in editing their presentations and also offers impressive capabilities in the management of slides.

1. It enables group collaboration.
Users can work collaboratively on a single presentation by sharing their work via email or through cloud storage services such as OneDrive or Google Drive.

2. It allows for easy formatting of text and images.
You can format a single piece of text or an entire slide by changing font type, size and color, adding effects like bolding or italics and adding a shadow effect to text and images within your slides.

3. Image Insertion
PowerPoint offers a variety of tools to insert images into your presentation. You can use the “Insert” menu to paste from the clipboard or to insert images directly from a file. If you have images in other Microsoft Office programs, such as Word or Excel, you can quickly and easily copy them into PowerPoint.

4. Multimedia Presentations
PowerPoint allows you to incorporate various forms of media into your presentation. For example, instead of just inserting an image and describing it to the audience, you can record an audio narration for the image or play sounds when the image appears on the screen. See Resources for links to tutorials on using these features in PowerPoint 2007 and 2010.

5. Smart Art graphics
Smart Art graphics are created to help the user effectively communicate the message visually. They are a set of objects that can be used to create and manipulate graphical lists, hierarchical trees and process diagrams.

6. Animation
Animation is a visual effect where an object moves or changes in appearance gradually. It makes the presentation more interesting and lively.

7. Integration with other programs
Microsoft Excel worksheets can be included in PowerPoint presentations as tables or charts, which can later be edited in Excel directly from PowerPoint.

8. Embedding video files:
Video files can also be embedded into a PowerPoint presentation by inserting it onto the slide and marking it as ‘embedded’ instead of ‘linked’.

9. Text and Fonts
Use the text tools to enhance your presentation. You can select fonts, change their size, select font colors and use italics or bold characters as needed. Use bulleted lists to emphasize key points and numbered lists when you are providing a sequence of steps.

10. Tables
Use tables when you need to present data in an organized fashion with columns and rows. Tables allow you to align numbers so they are easy to read and understand. You can use shading on rows or columns in a table to make it more visually appealing and easier to understand.

11. Charts
When you want to present data in the form of graphs, PowerPoint provides tools that allow you to create line graphs, bar charts, pie charts and other types of graphs. The program also offers a variety of templates for creating custom graphs or using built-in graphs for your presentations.

You can also read about; Microsoft Publisher: Benefits And Features You Should Know

Summary

Microsoft PowerPoint’s features and options have grown tremendously over the years, but there are some simple tools that you can use to make your presentations more captivating for your audience. With a little practice and a lot of creativity, you can use PowerPoint to create presentations that will delight the eyes and ears of the audience.

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