How to Add a Text Box in Google Docs Easily With These Steps

How to Add a Text Box in Google Docs

Ever tried to highlight or emphasize text in Google Docs and wished for a dedicated space? Discover how adding a text box can make your document more organized and engaging!

Google Docs is a fantastic tool for creating and editing documents, but sometimes you might want to add a special touch, like a text box. If you’re wondering how to insert a text box in Google Docs to make certain sections stand out or for better organization, you’re in luck! In this easy-to-follow guide, we’ll walk you through the simple steps to seamlessly incorporate text boxes into your documents.

How to Insert and Format Text Box in Google Docs

Follow these simple steps to add a text box to your Google Docs document:

1. Open Google Docs:

Launch your web browser and navigate to [Google Docs](

2. Create a new document or open an existing one:

Choose whether you want to create a new document or open an existing one from your Google Drive.

new Google Docs template

3. Insert a drawing:

Click on the “Insert” menu at the top of the page, then select “Drawing” from the dropdown menu. A new window will open.

inserting new text boxes in Google Docs

4. Add a text box:

In the drawing window, click on the “Text box” icon in the toolbar. It looks like a capital “T” inside a square.

new Text box in Google Docs

5. Draw the text box:

Click and drag your mouse to draw the text box in the desired location within the drawing canvas. You can adjust the size and position later if needed.

6. Enter text:

Double-click inside the text box to start typing. You can also copy and paste text from another source if needed.

adding new text in Google Doc text box

7. Format the text box:

Use the toolbar options to format the text box according to your preferences. You can change the font, size, color, alignment, and more.

Formatting Google Docs text box

8. Resize and reposition the text box:

Click and drag the edges or corners of the text box to resize it. To move the text box, click and drag it to the desired location within the drawing canvas.

9. Close the drawing:

Once you’re satisfied with the text box, click on the “Save and close” button in the top-right corner of the drawing window. The text box will be inserted into your Google Docs document.

saved Google Docs text box

You have successfully inserted a text box in Google Docs. Feel free to customize the text box further or add additional text boxes as needed.

Why Use Text Boxes in Google Docs?

Here are some reasons to use text boxes in Google Docs:

  • Draw attention to specific content: Text boxes allow you to highlight or call out certain text, images, or other elements on the page by separating them visually. This can help guide the reader.
  • Break up large blocks of text: Inserting text boxes can help break up long sections of dense text and make the page more visually interesting and readable.
  • Organize information: Text boxes can be used to organize and separate different types of content, like tips, warnings, notes, etc.
  • Add visual interest: Text boxes give you more creative flexibility in terms of layout. You can add colored boxes, borders, change text wrap settings, etc. to add visual interest to your document.
  • Isolate text for emphasis: Placing text in a text box isolates it from the main text, which can give it more emphasis. This is useful for pull quotes, key definitions, etc.
  • Create sidebars and callouts: Text boxes allow you to easily create sidebars, callouts, and other design elements to complement the main text.
  • Improve accessibility: Proper use of text boxes with titles can improve document accessibility for visually impaired readers using screen readers.

Now that we understand the benefits of using text boxes, let’s dive into the steps to insert a text box in Google Docs.

Tips for Using Text Boxes Effectively

To make the most out of text boxes in Google Docs, consider the following tips:

1. Keep it concise: Text boxes are meant to highlight important information, so keep the text within them concise and to the point.

2. Use contrasting colors: To make your text boxes stand out, choose colors that contrast well with the background of your document.

3. Align text boxes: If you’re using multiple text boxes, align them consistently to maintain a professional and organized appearance.

4. Group-related elements: Consider grouping related text boxes to create a visual hierarchy and improve readability.

5. Experiment with formatting: Google Docs offers a range of formatting options for text boxes, so don’t be afraid to experiment with fonts, colors, and styles to find what works best for your document.


Text boxes are a powerful feature in Google Docs that can help you enhance the visual appeal and organization of your documents. By following the step-by-step guide outlined in this article, you can easily insert text boxes and make your content more engaging and informative. 

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