Microsoft OneNote: 13 Benefits and Features

Microsoft OneNote is a note-taking and digital organizing application. It allows you to capture ideas, thoughts, meeting minutes and more. The app also provides a way to store your notes securely so they are protected from prying eyes.

OneNote is available for both Windows and Mac computers as well as tablets including the Surface 3 and Surface Pro 3. On iPhone or Android, OneNote can be downloaded from the App Store and Google Play for free.

OneNote offers many different ways to get started with its interface. You can use Microsoft’s Office Web Apps for free on desktops or laptops and tablets running Windows 8 or higher, or with Office 365 student or business plans.

Benefits Of Microsoft OneNote

Here are some of the benefits of using Microsoft OneNote:

1. It’s free and available on all devices

OneNote is free and included with Microsoft Office products. It’s also available for free as a standalone app on Windows, Mac, iOS, Android, and the web (

This allows you to use OneNote on any of your devices without paying a penny, or you can sign up for the service on its own even if you don’t have Office installed.

2. It’s easy to use

If you’ve used Word or another word processing program, then using OneNote will come naturally to you since it has a similar interface.

It also enables users to add content from other Office programs like Excel and PowerPoint.

3. Capture any type of information

The core benefit of Microsoft OneNote is that it can handle any type of information. The program allows for typed text, handwriting and drawings with a stylus, recorded audio and video, and even Web page clippings.

4. Searchable content

OneNote is basically a giant repository of everything you’ve ever jotted down in it. To help make sense of all this data, the program is fully searchable. You can search for a word or phrase in your notes or even search for text within images.

5. Organization

With Microsoft OneNote, you can create individual notebooks for any topic, from personal notes to business records. Each notebook contains “sections” that work like tabs or dividers in a physical notebook, letting you organize your material further into manageable subsections.

6. Flexibility

Each section can contain an unlimited number of pages, so even if your data starts to get unwieldy, it’s easy to manage. You can also add images, videos and audio clips to any section or page; all types of media are supported by this application.

7. Accessibility

Once your information is saved in Microsoft OneNote, it’s easy to access or share it across multiple devices. Your data will be automatically synced to the cloud whenever it changes.

8. Keep track of time-sensitive items with reminders

OneNote will help make sure nothing slips through the cracks by sending you a friendly notification when something important needs your attention.

9. Collaborate with anyone

Share your notebook with colleagues, friends, or family so they can work with you on the same information at the same time.

Features of Microsoft OneNote

Below are some of the features of Microsoft OneNote

1. Compatibility

You can access OneNote on any device whether your computer runs Windows or MacOS, or whether you prefer using an iPhone or Android phone.

2. It supports multiple users

Microsoft OneNote allows simultaneous editing by multiple users. This means that you can share your notes with friends and collaborate on projects with coworkers.

3. Share & collaborate

Share notebooks with friends, family or colleagues so everyone can work together on travel plans, household tasks or work projects. You can share entire notebooks or just sections within them — allowing multiple people to add content to the same notebook at once.

4. It’s versatile

You can add text, images, videos and audio recordings in your notes. You can also embed content from the web by clicking “Insert” and selecting “Online Video” or “Link To File”.

Frequently Asked Questions

How Do I Get Started With OneNote?

Getting started with OneNote is simple; just download the app on the platform of your choice and sign in with a free Microsoft account (or pay for an Office 365 subscription). Once inside the app, you can create new notes by creating new blank templates.


Microsoft OneNote is a free application that allows you to capture ideas and information in an easy-to-access place. Whether you’re at home, in the office or on the go, your notes travel with you. And you can share your notes with others, across multiple devices.

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